HR managers and owners approving monthly payroll

Settling Sick & Maternity Leave Pay Before Payroll Approval

Sick and maternity pay isn't a simple full-pay/no-pay flag — it usually follows a wage-tiered entitlement (for example, full pay for a number of days, then half pay, then unpaid) that WatheeqaHR can't safely infer automatically. Instead, every sick or maternity leave request in a salary period is flagged for HR to review and settle — full pay, partial pay, or unpaid — before that period can move to Approved.

Last updated: 2026-08-11 · بالعربية

Steps

  1. Open the salary period

    Go to Salary and select the month containing the sick or maternity leave request.

  2. Look for the leave-settlement flag

    A salary period with an unresolved sick/maternity leave request shows a warning and cannot advance past Reviewed until it's settled.

  3. Open the flagged request

    Click through to the specific leave request from the warning, or from the employee's salary line.

  4. Decide full, partial or unpaid

    Enter your decision and a reason — for example, 'first 15 days full pay per company policy' or 'unpaid, exceeds entitlement'. This is a per-request decision, not a per-employee setting.

  5. Save the adjustment

    Saving applies the decision to that employee's salary line for the period and clears the warning, so the period can proceed to Approved once every flagged request is resolved.

Frequently asked questions

Why doesn't WatheeqaHR calculate this automatically?
Sick and maternity entitlements are usually tiered (e.g. full pay for some days, then reduced, then unpaid) and can depend on tenure, contract type, or company policy. A single automatic rule risks being wrong in a way that affects an employee's pay — so WatheeqaHR requires an explicit, reasoned HR decision instead.
Does this apply outside the UAE too?
Yes. The same manual settlement gate applies to every company regardless of country.
Can I approve a salary period with an unresolved sick/maternity request?
No. WatheeqaHR blocks the period from advancing until every sick or maternity leave request in it has been explicitly settled.
Is my settlement decision saved anywhere for audit?
Yes — the decision and reason are recorded against that specific leave request and salary line.

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